Statutes & Bylaws

Read the important documents that govern the operations of the chapter.

Statutes of the Information Technology Chapter

Adopted at the chapter meeting on 2008-12-11
Last edit made at the chapter meeting on 2025-09-30

§1 General Information

§1.1 Name

§1.1.1 The chapter's name is Sektionen för Informationsteknik (en. The Chapter for Information Technology)

§1.2 Color

§1.2.1 The chapter's chapter color is Laser Violet, HEX: #CC99FF

§1.3 Purpose

§1.3.1 The purpose of the chapter is to promote studies, student life, and other related interests of the students at KTH Kista.

§1.4 Composition

§1.4.1 The chapter consists of its regular members, supporting members, and honorarymembers.
To be considered a member one must pay the proper fees.

§1.5 Operational year

§1.5.1 The chapter's operational year runs from January 1st to December 31st.

§1.6 Authorised signatory

§1.6.1 The chapter's authorised signatories are the chapter president and the chapter treasurer.
They sign the chapter firm together.

The chapter board may suggest other signatories that the chapter meeting can approve.

§1.6.2 The chapter's signatories shall be at least 20 years old, have no payment defaults, and must not appear in any criminal records.

§1.7 Structure

§1.7.1 The different bodies of the chapter are:

The chapter meeting.
The chapter board.
The chapter committees.
The chapter clubs.
The chapter auditors.
The chapter caucus.

§1.8 Announcing decisions

§1.8.1 Summons, minutes, and adjusted protocols from all bodies of the chapter shall be kept available for the chapter's members on the chapter's official website, in which case any made decisions are considered announced.

§1.9 Deciding votes

§1.9.1 Relative majority: most votes.
§1.9.2 Qualified majority: > 2/3.
§1.9.3 Unanimous: all votes.

§1.10 The chapter's birthday

§1.10.1 The chapter's birthday is September 12, 2000.

§2 Regulatory documents

§2.1 Regulatory documents

§2.1.1 The chapter's regulatory documents are the chapter's statutes and memos established by the chapter.

§2.1.2 It is the responsibility of the departing board to go through the regulatory documents together with the succeeding board as part of the change of boards

§2.1.3 Up-to-date versions of the chapter's by-laws shall be made available on the chapter's official website.

§2.1.4 Changes made to the chapter's by-laws take effect immediately after the minutes, including decisions regarding said changes, have been adjusted and published, unless the chapter meeting decides otherwise.

§2.1.5 All of the Chapter's regulatory documents shall be available in full in Swedish, and up-to-date English translations shall always be available.
In the event of any difference of interpretation the Swedish document holds precedence.

§2.2 Statutes

§2.2.1 The chapter's statutes abides by THS' statutes.

§2.2.2 To make changes to this statute the changes must be approved by two consecutive chapter meetings.

§2.2.3 Deviations from the statutes can be made if it is unanimously supported by a quorate chapter meeting.
Deviations cannot be made if it results in disadvantages for individual members.

It shall be stated in the meeting protocols why the chapter meeting chooses to deviate from the statutes.
Deviations from §2.2 cannot be made.

§2.2.4 it is the responsibility of the board and the auditors to ensure that any potential changes to the chapter statutes does not contravene the chapter's statutes or THS' statutes.

§2.2.5 It is the responsibility of the chapter secretary to ensure that any accepted changes are entered into the statutes.

§2.3 Memos

§2.3.1 Memos regulate parts of the chapter where the statutes are not sufficiently detailed. Memos are always subordinate to the chapter statutes.

§2.3.2 The establishment and abolishment of memos is decided upon by the chapter meeting and requires a qualified majority.
Memos mentioned in the statutes cannot be abolished without a change to the statutes.

§2.3.3 A change to a memo is made entirely, or in part, by the chapter meeting if not stated otherwise in said memo.

§2.3.4 It is the responsibility of the chapter president to handle the establishment of and changes made to memos unless otherwise is stated in said memo.

§2.3.5 A memo must adhere to the rules stated in "memo for memos".

§2.4 Interpreting regulatory documents

§2.4.1 In the event of disputes regarding the interpretation of the chapter's regulatory documents these shall be interpreted in order by the chapter board, the chapter auditors, the chapter meeting, THS' auditors.
If any part is displeased with the interpretation they have the right to take the case to a higher authority.

§2.4.2 In the event of a dispute regarding the interpretation of the chapter's regulatory documents according to §2.4.1 it is the responsibility of the chapter board to present a suggested clarification on the next chapter meeting that aims to avoid any future disputes.

§3 Economy

§3.1 Organisation

§3.1.1 The chapter is a nonprofit organisation.

§3.2 Economy of the committees

§3.2.1 In the event of economic losses for any of the committees the chapter is responsible for covering said loss.

§3.2.2 At the end of the operational year any leftover capital falls to the chapter.

§3.2.3 The chapter can make exceptions from §3.2.2 in the committees' governing memo.
Decisions regarding the establishing and changing of such exceptions always require approval from the chapter meeting with a qualified majority.

§3.2.4 A committee with its own budget is required to make its accounting available to the chapter meeting and the chapter board.

§3.2.5 Committees with their own budget are authorized separately by the committee president and treasurer unless otherwise is stated in the committee's governing memo.
The authorizing parties are responsible for the committee's economy.
Committees without its own economy shall not have any signatories.

§3.3 Responsibilities

§3.3.1 It is the responsibility of all chapter bodies that conduct activities under the rule of the chapter:

to provide verifications regarding when the transaction took place, what it pertains to, what it amounted to, and who made it, for every commercial transaction.
to keep it's own account book.
to make an annual financial report.
to make an annual operational report.

§3.3.2 All annual financial reports, operational reports, economical reports, accounting records, and verification information shall be saved according to Swedish laws and regulations.

§3.4 Budget

§3.4.1 It is the responsibility of the departing chapter board together with the succeeding board to formulate a suggested budget for the next operational year, and to present it to the chapter meeting. The suggestion shall be made in the form of a proposition.

§3.4.2 In order to make changes to an already accepted budget a qualified majority is required.

§3.5 Dissolvement

§3.5.1 In the event that the chapter is dissolved the chapter's resources falls to the chapter's members in a manner decided by the chapter meeting or, if a qualified chapter meeting cannot be assembled, by the departing board.

§4 The individual member

§4.1 Membership

§4.1.1 The composition of the chapter's regular and supporting members is regulated in THS' regulatory documents.

§4.1.2 A member is required to pay the annual fee determined by the chapter and THS, unless stated otherwise in the statutes.

§4.2 Regular member

§4.2.1 Regular members have the rights:

to attend the chapter meeting with the rights to speak and vote.
to have any inquiry processed by the chapter meeting.
to express their reservation against decisions made by the chapter meeting.
to access the chapter's protocols and other documents.
to vote in the elections for the union council.
to stand as a candidate for any position of responsibility within the chapter and THS, except for the position of supervisor.
to attend board meetings.
to utilise of services provided by the chapter.
to wear the chapter's overalls with the chapter color and the chapter's insignia.

§4.2.2 It is the responsibility of regular members:

to conform to decisions made by the chapter meeting and by the chapter's bodies.
to pay the union- and chapter fee.

§4.3 Supporting member

§4.3.1 A supporting member is a member of THS that has chosen to support the chapter.

§4.3.2 A supporting member has the same rights as a regular member, except for the right to vote at chapter meetings and in the THS union council elections, as well as eligibility for positions in the union council and the board.

§4.3.3 A supporting member has the same responsibilities as a regular member.

§4.4 Honorary member

§4.4.1 The decoration of honorary member is appointed by the chapter meeting and requires a qualified majority.
A decision is based on a nomination on a chapter meeting and does not require a formal motion.

§4.4.2 If a nomination for honorary membership is revoked, neither the nomination- or the decision shall be recorded in the protocol.

§4.4.3 The decoration of honorary member shall be appointed to a person or persons that have furthered the chapter and it's members for a long period of time.

§4.4.4 An honorary member have the rights:

to attend chapter meetings with the right to speak.
to attend board meetings.
to receive an invitation to all major events held by the chapter.

§4.4.5 An honorary member that has inflicted harm upon the chapter may be expulsed after a decision has been made with a qualified majority on a chapter meeting.

§4.5 Guest Member

§4.5.1 A guest member is a member of THS who does not study a program mapped to the chapter.

§4.5.2 A guest member is appointed by a board meeting with a qualified majority for a period of one year. A request to be appointed as a guest member must be sent to the board by the person themselves no later than four (4) days before the board meeting.

§4.5.3 A guest member has the same rights as a regular member, except for the right to vote at chapter meetings and in the THS union council elections, as well as eligibility for positions in the union council and the board.

§4.5.4 A guest member has the same responsibilities as a regular member.

§5 Chapter meeting

§5.1 Authority

§5.1.1 The chapter meeting is the chapter's highest governing body.

§5.2 Composition

§5.2.1 Regular chapter members have the right to attend the chapter meeting with the rights to speak, make proposals, and vote.
The right to vote may not be used to vote for one self or on the topic of one's own discharging.

§5.2.2 Any other persons have the right to attend the chapter meeting.
If a member with the right to vote demands it, the meeting must be held behind closed doors, in which case only members with the right to vote or co-opted persons have the right to attend.

§5.2.3 The chapter meeting has the right to co-opt persons to parts of, or the entire meeting.
Co-opted persons have the right to attend and the right to speak in the questions they have been co-opted for.

§5.3 Assembly

§5.3.1 The chapter meeting shall assemble at least once per semester.

§5.3.2 A chapter meeting may not be assembled during examination periods or holidays.

§5.3.3 There are two kinds of chapter meetings: regular and extraordinary.
Regular meetings must be held every semester.
These may be supplemented with extraordinary meetings if required.

The following count as regular meetings:

the election meeting, where the next year's trustees are chosen or approved in accordance with the chapter's regulatory documents.
These must be held at least one month before the end of the operational year.
the budget meeting, where the next year's budget is processed.
This meeting should be held after the election meeting but must always be held before the end of the working year.
This meeting should also treat next year's operational plan.
the decharge meeting, where the decharge of the previous year's board is treated.
It must be held at the latest 6 months after the end of the previous operational year, in accordance with THS bylaws.

All other meetings count as extraordinary.

§5.4 Summons

§5.4.1 It is the responsibility of the chapter board to summon the chapter meeting.

§5.4.2 The chapter president is responsible for establishing the summons and a preliminary agenda at least 10 working days before the meeting, and that the summons is sent out to the union board and the union's auditors at least eight days before the meeting.

§5.4.3 If at least 20 members, a chapter auditor, the union board, or the union's auditors so demand, an extra chapter meeting shall be held within 20 working days, unless this would go against §5.3, to process a stated matter.

§5.5 Quorate meetings

§5.5.1 The chapter meeting is quorate if summoned in accordance with §5.4, between 09:00 and 24:00, with at least fifteen (15) members that are allowed to vote present.

§5.6 Postponement

§5.6.1 Postponement of a part of the meeting is made after request by a voting member.
A postponed matter shall be processed during the next chapter meeting.

§5.7 Decisions

§5.7.1 Decisions can only be made in matters prescribed by the chapter's regulatory documents, or that is brought up by a motion or follow-up motion, and is a part of the decided upon meeting agenda.

§5.7.2 Decisions are made through parliamentary voting with relative majority unless stated otherwise in the chapter's regulatory documents.

§5.7.3 Voting and elections is performed through acclamation unless stated otherwise in the chapter's regulatory documents, or if a formal vote is demanded by a voting member.

§5.7.4 A formal vote is done openly, unless stated otherwise in the chapter's regulatory documents or, if demanded by a voting member, through ballots.
The votes are counted by two persons, chosen individually from one another by the meeting, and is reported to the chairman of the meeting. Should the numbers diverge the vote is recounted.

§5.7.5 In the event that the votes are tied the meeting president has the casting vote except in the case of elections where chance shall decide.

§5.8 Motion, interpellation and proposition

§5.8.1 The right to raise a motion is held by all members, auditors and THS' board.

§5.8.2 Motions and interpellations to the chapter meeting shall reach the board in writing at the latest eight (8) days before the chapter meeting.
The board shall answer all motions and interpellations in writing.

§5.8.3 A proposal made by the board is called a proposition.
The board is responsible for making sure that motions, interpellations, answers to these as well as propositions are posted together with a revised agenda at least four (4) days before the chapter meeting.

§5.8.4 To any motion and proposition a follow-up motion may be raised.
Follow-up motions may only refer to the points processed in the original motion.
A follow-up motion may only process changes in the statutes if the original does so, and in that case it may only treat the sections of the statutes treated by the original motion.

§5.8.5 A demand that a motion be changed counts as a follow-up motion.

§5.8.6 Motions, interpellations and propositions handed in in accordance with §5.8.2, and posted in accordance with §5.8.3, shall be brought up in the agenda for the chapter meeting.

§5.9 Meeting formalities

§5.9.1 A protocol of decisions shall be kept at the chapter meetings, it shall contain unretracted demands as well as stated notes and reservations.
A list of attendees shall be kept.
Published protocols may not contain personal information or account numbers.
Other contact information that is not directly connected to the chapter shall only be noted in the protocol when this has been approved by the party that it concerns.

§5.9.2 Reservations and notes are presented in writing.
Reservations against decisions made at the chapter meeting shall be handed to the chairman of the meeting at most 24 hours after the meeting is concluded.
The chairman of the meeting has the right to demand that all or some demands and follow-up motions be presented in writing.

§5.9.3 Meeting protocols are adjusted by the chairman of the meeting, as well as two adjusters chosen by the meeting, at most ten work days after the chapter meeting, whereupon the protocols should be published as soon as possible.
The chapter secretary is responsible for making sure the protocols are adjusted and published within 14 days, and that a copy is sent to THS' board if they make such a request.

§5.9.4 The chairman of the meeting and the secretary of the meeting are chosen by the chapter meeting.

§6 Trustees

§6.1 Mandate

§6.1.1 The mandate for The Information Technology Chapter is the working year unless otherwise is stated in the chapter's regulatory documents.

§6.1.2 Trustees attend their position of trust until the end of the mandate or until dismissal according to §6.2.3 or §6.2.4.

§6.2 Appointment and removal

§6.2.1 The regular election or approval of the chapter's trustees for the coming working year occurs during the autumn semester, unless stated otherwise in the chapter's regulatory documents in accordance with §12.3.

§6.2.2 By-elections of commissioners and deputies in the union council is conducted in accordance with THS' statutes.
By-elections to other positions of trust occur at the chapter meeting.

§6.2.3 A trustee, except for commissioners and deputies in the union council, that wishes to resign from their position shall send a petition to the board that in turn dismisses them.
A by-election shall then be held during the next chapter meeting.

§6.2.4 A trustee, except for commissioners and deputies in the union council, may be dismissed by a chapter meeting that has voted on a motion containing a request and a motivation for dismissal.
Such a decision requires a qualified majority.

§6.2.5 If such a need arises the chapter board may appoint an acting trustee, except for commissioners and deputies in the union council, until a by-election can be held during the next chapter meeting.

§6.2.6 The current operational year may not be concluded, and a new operational year may not be started, before all positions within the chapter presidium, and at least one chapter auditor are elected for the upcoming operational year.

§6.3 Work hand-over

§6.3.1 An succeeding trustee shall one month before the start of their mandate work together with their predecessor.

§6.3.2 The departing and succeeding trustees are together responsible for the handover period.

§7 The Chapter Board

§7.1 Authority

§7.1.1 The board is the chapter's executive agency.
The chapter board is answerable for the chapter's activities to the chapter meeting and represents the chapter as a whole.

§7.1.2 The chapter board's work is further regulated in Memo for The Chapter's Board.

§7.2 Composition

§7.2.1 The Board is composed of the chapter presidium and two (2) to six (6) board members.
These are further regulated in Memo For The Chapter Board.

§7.2.2 The board's members must not have any payment defaults and must not be in any criminal record.

§7.3 The Chapter Presidium

§7.3.1 The Chapter Presidium is composed of the chapter president, the chapter vice president, the chapter secretary, and the chapter treasurer.

§7.3.2 in the absence of the chapter president the chapter vice president shall exercise his authority and complete his duties.

§7.3.3 In urgent matters the chapter president can make decisions on behalf of the board.
Decisions taken in this manner must be discussed on the next board meeting.
If the decision regards economic spending a decision can only be made if the amount is lower than 1/10 of the price base amount (prisbasbelopp).

§7.4 Responsibilities of the chapter's board

§7.4.1 The chapter board is responsible:

to prepare subjects to be addressed by the chapter meeting.
to answer received motions.
to provide meeting minutes for the chapter meeting.
to execute decisions made by the chapter meeting.
to take responsibility for the chapter's economy and the economy of its committees before the chapter meeting.
to draw up an annual report.
to if necessary call to extra chapter meetings.
to draw up proposals for a operational plan and a budget for the following year.

§7.5 Board meetings

§7.5.1 The Board must hold meetings at least once every quarter of the year.

§7.5.2 The right to attend, speak, vote and make proposals at board meetings is granted to the regular members of the chapter board and to the deputy when the regular member is not present.

§7.5.3 The deputies of the regular board members, members and deputies of the student union council, committee chairpersons, and the chapter's auditors have the right to attend, speak, and make proposals.

§7.5.4 The board may co-opt additional persons to their meetings or parts thereof with the right to attend, speak, and make proposals.

§7.5.5 All chapter members have the right to attend board meetings.

§7.5.6 The board meeting has the right to decide by qualified majority that the meeting shall be held behind closed doors, whereby only the auditors, voting or co-opted people have the right to attend.

§7.6 Summons

§7.6.1 It is the responsibility of the chapter presidium to call to board meetings.

§7.6.2 Summons to the board's regular meetings must be sent out at the latest four (4) days before the meeting.
An agenda and meeting minutes shall be available at the latest two (2) days before the meeting.

§7.6.3 The chapter president has the right to deviate from §7.6.2 in urgent cases.
If that is done this must be noted together with a motivation in the minutes.

§7.7 Quorum

§7.7.1 The board is quorate if at least half (50%) of the board members are present, and if at least one (1) of the attending board members is a member of the chapter presidium.

§7.7.2 A member of the board counts as present if they are physically present, or if they in real-time can both hear and be heard through an electronic or digital link in such a way that their identity can be ensured.

§7.8 Joint liability for decision-making

§7.8.1 A member of the board is jointly liable for all decisions made at a board meeting unless they have not declared their reservations or noted their absence.

§7.9 Protocol

§7.9.1 All decisions made at a board meeting shall be recorded in the meeting minutes.

§7.9.2 A protocol of decisions shall be kept, it shall contain unretracted demands as well as stated notes and reservations.
A list of attendees shall also be kept.

§7.9.3 The protocol shall be adjusted by the chairman of the meeting and the secretary of the meeting.

§7.9.4 The meeting protocol should be adjusted and published at the latest five (5) days after a meeting and also at the latest five (5) days before the next meeting.
It is the responsibility of the secretary of the meeting to adjust and publish the meeting protocol.

§7.10 Decisions

§7.10.1 All voting is done openly.
A vote shall be made closed if a request to do so is made by a board member.
In the event of a tie, the Chapter President shall have the casting vote.

§7.10.2 If the board is not plenary all decisions require absolute majority.

§8 The chapter's committees

§8.1 Constitution

§8.1.1 For certain activities the chapter meeting may decide to constitute a new chapter committee.
It's name, purpose and composition is regulated by a memo adopted at the time of the committee's constitution.

§8.1.2 Decisions regarding constitution and decommissioning of committees are made on chapter meetings, and requires a qualified majority.

§8.2 Committee positions

§8.2.1 Each committee must have a president that is either elected or approved by the chapter meeting.

§8.2.2 Committees with their own budget must have an economy responsible who is elected or approved by the chapter meeting.

§8.3 Authority

§8.3.1 The chapter's committees are directly subordinated to the chapter board.

§8.3.2 The chapter's committees have the right to make decisions and to represent the chapter within the scope of the purpose of the committee in accordance with the committee's governing memo.

§8.4 Protocol

§8.4.1 The chapter's committees are responsible to keep a protocol from all meetings where decisions are made.
These protocols must be available in accordance with §1.8.1.

§8.5 Membership

§8.5.1 Membership in the committee must be open to all members of the chapter unless this would contradict the purpose of the committee.
Reasons why this should be must be presented to and approved by the chapter meeting.

§9 The chapter's clubs

§9.1 Constitution

§9.1.1 For certain activities the chapter board may decide to constitute a new chapter club.
It's name and composition is regulated by a directive adopted at the time of constitution of the club.

§9.1.2 Decisions regarding constitution and decommissioning of clubs is made by the chapter board.

§9.2 Authority

§9.2.1 The chapter's clubs are directly subordinated to the chapter board.

§9.2.2 The chapter's clubs do not have the right to represent the chapter.

§9.3 Economy

§9.3.1 The chapter's club do not have their own economy.

§10 The chapter's associations

§10.1 Approval of associations

§10.1.1 An application for being approved as a chapter association shall be submitted in writing to the chapter board.
The application must contain:

the purpose of the association
economic scope
a proposal for, or already adopted, memos or statutes for the association that do not contravene the chapter's statutes.

§10.1.2 Approval of an association is decided upon by the chapter meeting after recommendation by the chapter board.

§10.1.3 In the event of an association being approved a memo shall be drawn up that governs the undertakings and authority of the association.

§10.2 Authority

§10.2.1 The chapter's associations have the right to make decisions and to represent the chapter within the scope of the purpose of the association in accordance with the memo governing the association's undertakings and authority.

§10.3 Membership

§10.3.1 Membership in the association must be open to all members of the chapter unless this would contradict the purpose of the committee.
Reasons why this should be must be presented to and approved by the chapter meeting.

§10.4 Economy

§10.4.1 In the case where the association has its own economy this must be kept separate from the chapter's economy.

§10.4.2 In the case where the association has its own economy at least one association member must be responsible for the association's economy.

§10.4.3 An annual report on the year's activities must be provided to the chapter board at the end of the association's working year.

§11 Auditing and discharging

§11.1 Purpose

§11.1.1 The chapter's auditors audit the activities and economic management of the chapter.

§11.2 Chapter auditor

§11.2.1 The chapter's auditors are two (2) persons, of which one of the positions must always be filled.
These are elected by the chapter meeting.

§11.2.2 For all bodies of the chapter there must exist at least one auditor that can audit the activities without risk for any bias in accordance with §11.3.2.

§11.3 Bias and chapter auditors

§11.3.1 A chapter auditor cannot also be an ordinary member or deputy in the board.

§11.3.2 An auditor that is a member of any part of the chapter may not take part in the auditing of the activities of said part.
With exception to membership in any of the chapter's clubs.

§11.4 Duties

§11.4.1 It is the duty of the chapter audtors:

to on behalf of the chapter meeting continually audit the accounting and activities of the chapter board and other chapter bodies, in accordance with the chapter's and THS's statutes.
to after the end of the operational year audit the accounting and annual work reports of the chapter board and other chapter bodies.

§11.5 Rights

§11.5.1 The chapter auditors have the rights:

to by demand view all expenditures, protocols, and minutes.
to receive information regarding activities.
to call on any chapter body for auditing.
to monitor all chapter bodies with the right to speak and make suggestions.
to make changes to the praxis for accounting.
to request additional chapter meetings.

§11.6 The audit report

§11.6.1 Regarding the audit report the following applies:

it shall be handed in to the board at least ten (10) days before the chapter meeting where auditing is processed.
it must be signed by at least two (2) of the chapter's auditors.

§11.7 Discharging

§11.7.1 The discharging of the chapter board and the signatories for the chapter is treated by the chapter meeting.

§11.7.2 In the event of the board and the signatories for other chapter bodies not being discharged as a whole, discharging of individual members of the chapter board and the signatories should be tried.

§12 Caucus

§12.1 Composition

§12.1.1 The chapter's caucus is composed of at least five commissioners of which at least one acts as convening election official.

§12.1.2 The members of the caucus are appointed by the chapter meeting.

§12.1.3 The election official is the chapter's representative in THS' election committee.

§12.2 Tasks and responsibilities

§12.2.1 The caucus shall announce the positions within the chapter that are to be filled, collect nominations and candidatures, and compile these.
The compilation shall be given to the board in good time in order for the chapter board to announce these documents together with any other chapter documents.

§12.2.2 The caucus shall compile presentations of all candidates and shall present these to the chapter's members in good time before the elections are made.

§12.2.3 The caucus are responsible for the chapter's ballot and to make sure THS' regulations are adhered to during ballots.

§12.3 Election procedure

§12.3.1 Commissioners in the union council and their deputies are elected through a ballot in accordance with THS' statutes.

§12.3.2 Other trustees within the chapter are elected or approved by the chapter meeting.
Whether an election or approval shall be applied is regulated by the chapter's regulatory documents.
If such information does not exist an election shall be applied.

§12.3.3 The chapter may decide to allow for other trustees to be elected through a ballot than those that are regulated in §12.3.1.

§13 Closing words

§13.1.1 The member who has read this paragraph should get a hobby at their earliest convenience.
If all the paragraphs above have also been read in order, the need for a hobby is especially urgent.

Memo for Memos

1 Formalities

1.1 Purpose

The purpose of this memo is to formulate and to regulate the form and structure of the chapter's Memos.

1.2 History

Created: 2008-12-11
Last revision: 2023-12-05

1.3 Revising this Memo

In order to pass a revision of this Memo, a decision has to be made with a qualified majority on a chapter meeting.

2 Rules for Memos

2.1 General Rules

A Memo shall never contravene another already existing Memo.

Two established Memos shall never have the same name.

All established Memos shall be listed under point 3.2 in this Memo.

2.2 Name

A Memo shall be named according to this following principle.
"Memo" followed by a suitable preposition, usually "for".
For example Memo for Memos.
This Memo shall be named in such a way that it is made clear what is being regulated.

2.3 Structure

The first paragraph in a PM shall be called "Formalities" and contain the following:
1.1 Purpose
1.2 History
1.3 Revising this Memo

In the paragraph titled "Purpose" it shall be made clear what the Memo regulates.
A Memo shall never regulate something that is not related to the purpose of the Memo.

In the paragraph "History" the date of creation as well as the date of the last revision shall be listed.

A memo is changed through a decision made by a qualified majority, or in accordance with rules listed in the memo.

2.4 Interpretation of Memos

If two or more Memos are in conflict with each other the memo with the latest revisions shall take presendence.
The other Memos shall be considered invalid on the points where they diverge from the Memo with the latest revision.
These Memos shall be changed as soon as possible in accordance with §2.4.2 in the chapter's bylaws.

3 List of the chapter's Memos

3.1 Instructions

The chapter's active Memos shall be listed under point 3.2 with its name and the date of its establishment.
The list may be changed without a decision from the chapter meeting when new Memos are adopted and abolished by the chapter meeting.

3.2 PM

Memo for Memos, 2008-12-11
Memo for Business Relations Committee, 2008-12-11
Memo for Communication Committee, 2014-01-01
Memo for Council of Safety, 2014-09-22
Memo for Graphical Profile, 2017-05-23
Memo for ITerativa Klubben, 2008-12-11
Memo for Information, 2008-12-11
Memo for Insignia, 2013-10-16
Memo for JML, 2022-11-28
Memo for PIFF and PUFF, 2020-09-28
Memo for Qlubbmästeriet IN-Sektionen Kista, 2009-05-15
Memo for Reception Committee, 2022-09-27
Memo for Sports Committee, 2008-12-11
Memo for Stickkontaktsansvarig, 2019-02-23
Memo for Study Social Committee, 2020-05-20
Memo for Study Committee, 2008-12-11
Memo for Study Enviroment Committee, 2008-12-11
Memo for Traditions, 2014-12-08
Memo for TraditionsMEsterIT, 2008-12-11
Memo for Trustee Elected Positions, 2021-11-29
Memo for the Chapter Board, 2008-12-11
Memo for the Chapter Standard, 2011-12-08
Memo for the Chapter's Locals, 2008-12-11
Memo for the Chapter's Profile, 2014-02-10
Memo for the Elections Committee, 2014-02-10
Memo for init, 2025-11-10

Memo for Trustee Elected Positions

1 Formalities

1.1 Purpose

The purpose of this Memo is to list all of the chapter's trustee elected positions.

1.2 History

Established: 2021-11-29
Last revision: 2025-01-20

1.3 Revising this Memo

In order to pass a revision of this Memo, a decision has to be made with a qualified majority at a chapter meeting.

2 List of the chapter's trustee elected positions

2.1 Instructions

All elected positions must be listed under point 2.2 with their names and, in the case that there is more than one, how many can hold the position at the same time.

The list may be changed without decisions at SM, where after SM decides on changes to statutes or PMs that result in changes to which elected positions are in the chapter.

2.2 Trustee Elected

2.2.1 Chapter Board

Chapter President
Chapter vice President
Chapter Secretary
Chapter Cashier
Board member responsible for Education Influence
Board member responsible for Study Social Activities
Board member responsible for Business Relations
Board member responsible for Communication
Board member responsible for JML Activities
Board member
Chapter vice Cashier

2.2.2 Study Enviroment Committee

StURe
Lill-StURe

2.2.3 Education Committee

PAS CINTE
PAS TCOMK
PAS TIDAB
PAS TIEDB
PAS Master

2.2.4 Business Relations Committee

vice President
Responsible for Kista Arbetsmarknadsdag (KAM)

2.2.5 Communications Committee

vice President
History Responsible

2.2.6 Sports Committee

President
vice President

2.2.7 Reception

INGEN
NÅGON
Member responsible for Budget
Member - two

2.2.8 PIFF and PUFF

First P
First I
First F

2.2.9 TMEIT

TranditionsMästare
vice TraditionsMästare
Skattmästare

2.2.10 QMISK

QlubbMästare
vice QlubbMästare
Skattmästare

2.2.11 ITK

Root
Sudo
Bureaucracy Senator

2.2.12 Elections Committee

Convener
Member - at least 4

2.2.13 JML

vice President
International Coordinator

2.2.14 Other Positions

Auditor - two
Safety officer
Standard bearer
vice Standard bearer
Stickkontaktsansvarig

Memo for Graphical Profile

1 Formalities

1.1 Purpose

The purpose of this memo is to define how documents and other material from the chapter looks, to ensure that it is clear that the chapter is the sender, and to formalise the chapter's attributes and how these may and shall be used.

The material being produced shall be uniform in nature, and the chapter's attributes may not be wrongfully used.

1.2 History

Established: 2017-05-23
Last revision: 2025-11-10

1.3 Revising this Memo

In order to pass a revision of this Memo, a decision has to be made with a qualified majority on a chapter meeting.

1.4 Scope

Thus memo regulates the use of the chapter's logo, and the chapter's material in digital and physical media.

The committees whose logo is based on the chapter's logo shall follow the same rules that apply to the use of the chapter's logo.

The committees whose logo is not based on the chapter's logo, and their material in digital and physical media, are not covered by this memo. However, it is strongly recommended that the committees apply §2.2 and §3 on their own material.

2 Logotype

The chapter's logotype is defined in the Memo for Insignia.

2.1 Colorization

The legs of the microchip shall be of the color laser violet (#CC99FF, see §1.2 in the chapter's statutes) and the centre shall have a darker tone of the same color (#443355).
The lightning bolt shall be white (#FFFFFF)

In the case that the official emblem cannot be displayed without difficulties there is two monochrome variants of the emblem to use, one white and one black.
In the monochrome version the legs of the microchip have the same color as the lightning bolt, while the centrum is void of color.
The monochrome emblems can for example be used in print, on clothes, or posters.

The chapter's logotype may not be broken apart, and the fully colored logotype may not be colored in any other way, or with other colors than those defined above.
The monochrome logotypes may be colored in other colors than those defined above, given that all elements of the logotype are of the same color.

2.2 Usage

For posters and the like the logotype shall be placed in one of the poster's corners, in accordance with the provided templates and defined proportions.

If the logotype is used together with THS' logotype, it should be placed in the opposite corner.

Use the monochrome logotypes if the colored logotype is not sufficiently visible against a background.
When using the monochrome logotypes, the white logotype shall be used if the back-ground is dark, and the black if the background is light.

The distance to other elements must be at least a quarter of the logotype's width, on all sides.

The chapter's name "Sektionen för Informationsteknik", in English "The Chapter for Information Technology" and the abbreviations "IT-Sektionen" and "IT-Chapter" is allowed to be closer to the logotype, but should be with the distance of b1 (the width of the top triangle or one eight of the logos width).

How to place the chapter's logo relative to other page elements

3 Typography

The chapter primarily uses the font Open Sans for web and print.

It is strongly recommended that the chapter's regulatory documents are published in Open Sans, in the case that they are published in standalone form, for example as a collection of PDF files.

4 Colors

4.1 Chapter color

The chapter color is Laser Violet, it is defined as: Laser Violet HEX: #CC99FF

4.2 Programme colors

Civilingenjör Informationsteknik: laserviolett
RGB/hex: #CC99FF
Civilingenjör Mikroelektronik: limegrönt
RGB/hex: #ADFF5C
Högskoleingenjör Elektronik och datorteknik: vitt
RGB/hex: #FFFFFF
Högskoleingenjör Datateknik: rosa (cerise)
RGB/hex: #E83D84
Kandidatutbildning Informations och kommunikationsteknik: laserviolett
RGB/hex: #CC99FF

Memo for the Sports Committee

1 Formalities

1.1 Purpose

The purpose of this memo is to regulate the Sports Committee.

The purpose of the Sports Committee is to encourage physical activities in the chapter.

1.2 History

Established: 2008-12-11
Last revision: 2022-09-27

1.3 Revising this Memo

In order to pass a revision of this Memo, a decision has to be made with a qualified majority at a chapter meeting.

2 Organisation

The Sports Committee is made up by one chairperson, one vice chairperson as well as representatives elected by the Sports Committee.

Chairperson and vice chairperson are elected by the Chapter Meeting.

3 Economy

The committee has no economy of it's own.

4 Logo

Memo for Information

1 Formalities

1.1 Purpose

The purpose of this memo is to regulate the chapter's official channels for information as well as the chapter's practices regard-ing information.

1.2 History

Established: 2008-12-11
Last revision: 2025-04-22

1.3 Revising this Memo

In order to pass a revision of this Memo, a decision has to be made with a qualified majority at a chapter meeting.

2 Official channels for information

The chapter's website, https://kth.it
Mailing lists via e-mail for chapter meetings. Any other dispatches via e-mail must be approved the the chapter's board.
Posts on the IT-Chapter's Instagram and Discord.

3 Practices for information

A sender's signature shall make it clear who they are.
Information aimed at all members shall be available in both english and swedish.
All trustees with a mail account for their position shall in all correspondence regarding the chapter's activities use this mail account to the greatest extent possible.
Information about chapter and board meetings shall be posted in advance on Discord, Instagram and the chapter's website.

4 Rules for use of programme mailing lists

In the subject it shall be clear that the mail refers to chapter activities.
For example by including IT-Sektionen in the title according to the format "IT-Sektionen | <title>".

Memo for init

1 Formalities

1.1 Purpose

The purpose of this memo is to regulate the committee "init".

The purpose of init is to organize and carry out programming activities with a focus on developing software systems to streamline the chapter's work or help the chapters members, as well to be responsible for the operation, maintenance, and further development of these systems. The committee may also conduct activities with the purpose of educating.

1.2 History

Created: 2025-11-10 Last revision: 2025-11-10

1.3 Revising this Memo

In order to pass a revision of this Memo, a decision has to be made with a qualified majority at a chapter meeting.

2 Organisation

The committee is made up by it's board and members that are appointed by it's board.

init's board is made up by:

Bootloader
Kernel

These are elected at a chapter meeting.

Inits board is called 'the mainframe'. Inits board may elect more board members. A chapter member may only be part of one board at a time.

2.1 Bootloader

Convenor and Chairman of init is Bootloader, who is responsible for ensuring that meetings with the whole committee is held regularly.

This person shall work long-term and strategically on developing the chapters digital systems and ensuring that they're maintained.

2.2 Kernel

Kernel shall in the absence of the Bootloader carry out their duties and execute their responsibilities.

The Kernel is also responsible for the work delegated to them by the Bootloader by mutual agreement.

3 Activities

3.1 Digital systems

init is responsible for:

Maintenance of the chapters digital systems
Development of the chapters digital systems
Operation of the chapters digital systems

3.2 Programming activities

init is responsible for running events such as:

Programmingevenings
Workshops
Other events in close connection to programming/digital systems.

4 Economy

The committee has no economy of its own.

Memo for Insignia

1 Formalities

1.1 Purpose

The purpose of this memo is to regulate the chapter's insignia.

1.2 History

Established: 2013-10-16
Last revision: 2025-11-10

1.3 Revising this Memo

To change this memo a decision needs to be made with qualified majority on two chapter meetings in a row.

2 Emblem

2.1 Official Emblem

The chapter's logotype is distinguished by the letters I and T as two parts of a vertical lightning bolt, where the I is resting on top of the T.

The lone bolt shall be of the color laser violet (#CC99FF, see §1.2 in the chapter's statue). Alternatively the lower part can have a darker tone of the same color (#443355).

In cases where the flash cannot be used without difficulty, it should be encompassed in a 45 degree tilted square that depicts a stylized microchip.

The legs of the microchip shall be of the color laser violet (#CC99FF, see §1.2 in the chapter's statutes) and the center shall have a darker tone of the same color (#443355). The lightning bolt shall be white (#FFFFFF).

2.2 Monochrome Emblem

In the case when the official emblem can not be displayed without difficulties there is a monochrome emblem to use, for example for use on clothes or posters.
In the monochrome version the microchip's legs have the same color as the lightning bolt, while the centrum is void of color.

Below is an example in black (#000000).

Memo for the Iterative Club (ITK)

1 Formalities

1.1 Purpose

The purpose of this memo is to regulate the ITerative Club.
The purpose of the ITerative Club is to arrange events for the chapter's members.

1.2 History

Established: 2008-12-11
Last revision: 2023-12-05

1.3 Revising this Memo

In order to pass a revision of this Memo, a decision has to be made with a qualified majority at a chapter meeting.

2 Organisation

The ITerative Club is led by the committee's chairperson, known as root, and a deputy chairperson, known as sudo, they are both responsible for the committee's activities.
They are approved by the chapter meeting.

ITerative Club's budget is managed by the Bureaucracy Senator.
Approved by the chapter meeting.

Other committee board members are elected according to the committee's regulations.

Interested members of the chapters may become members of the ITerative Club.

3 Economy

The ITerative Club does not have a separate economy.

4 Activities

The committee's activities are regulated in the ITerative Club's regulations wich are a part of this Memo.
These by-laws are revised in accordance with regulations in said regulations.

Memo JML

1 Formalities

1.1 Purpose

The purpose of this memo is to regulate the chapters JML committee.
The JML committee is responsible for long-term development of equality, diversity and equal conditions within the chapter. The JML committee is also responsible for furthering the integration and engagement of international students and to run Internationally-linked work for chapter members.

1.2 History

Established: 2022-11-28
Last revision: 2025-01-20

1.3 Revising this Memo

In order to pass a revision of this Memo, a decision has to be made with a qualified majority on a chapter meeting.

2 Organisation

2.1 Composition

The JML board is composed of:

Board Member responsible for JML
Vice chairperson
International Coordinator

The JML committee includes:

JML-workgroup
International workgroup

2.2 Appointment

All board representatives of the chapter's JML committee are elected by the Chapter Meeting.

The members of the JML-workgroup are appointed by the Board Member responsible for JML and the Vice chairperson of the Board of the JML Committee. The members of the International workgroup are appointed by the Board of the JML Committee.

3 Individual responsibility

3.1 Board Member responsible for JML

The Board Member responsible for JML are responsible for running the chapter's JML work and to be the convening responsible and leader of the JML-workgroup.

These tasks include:

To spread the knowledge and understanding of JML within the chapter to its members.
To inform the chapter's members of the JML work that is being conducted.
To help chapter members in JML matters according to the chapter's course of action plan titled "Planned course of action in JML matters".
To take part in the Train-the-Trainer education given by the KTH equality office with one or more members from the Studie social committee.
To hold and arrange a JML workshop for new students during the reception.
To hold and arrange a JML workshop for those that participate in the reception of new students.
To hold and arrange a JML workshop so the chapter board and those holding a trustee position within the chapter has the opportunity to participate once during their elected term.
To lead the preventive work according to the Memo for Conduct of Conduct.
To inform the chapter members about the PM for Conduct of Conduct.

3.2 Vice Chairperson

The vice chairperson shall in the absence of the chairperson then carry out their duties and execute their responsibilities as well as carry out duties agreed delegated to them by the chairperson.

3.3 JML-Workgroup

Tasked to work with JML questions in the chapter under the Board Member responsible for JML, leadership and with helping the Board Member responsible for JML to fulfill its responsibilities.

3.4 International Coordinator (Int)

Is responsible for promoting the position of international students in the chapter as well as convening and chairing the International working group.

The tasks of the International-coordinator includes:

To coordinate events with the chapter's various bodies that promote the integration and engagement of international students.
To maintain a dialogue with THS International and attend their International Councils, or equivalent international related meetings concerning the chapter.
To coordinate with the International workgroup and the reception committee in order to plan, formulate and execute events during the reception period for all new masters and exchange students which will belong to the chapter during their studies at KTH.
To ensure that all information in the chapter is available in English.

3.5 International workgroup

Tasked to work with promoting the position, integration, and engagement of international students in the chapter under the International Coordinator. They also work together with the International Coordinator and the Reception Committee to ensure that events are planned and implemented for all new master's students and exchange students who begin their studies and who will belong to the section during their studies at KTH. Members of the group that have actively contributed for a total of 25 working hours within a 4 month period, are eligible for a 0.2 GPA boost for exchange studies up to the discretion of the THS Head of International and the International Coordinator.

4 Logo

Memo for the Communication Committee

1 Formalities

1.1 Purpose

The purpose of this memo is to regulate the Communication Committee.

The purpose of the Communication Committee is to coordinate communication, flow of information and marketing within the chapter, and to make sure that communication with the chapter's members is clear and uniform.

1.2 History

Established: 2014-01-01
Last revision: 2023-12-05

1.3 Revising this Memo

In order to pass a revision of this Memo, a decision has to be made with a qualified majority at a chapter meeting.

2 Organisation and activities

The board of the committee for communications is made up by:

Board member responsible for Communication (KommA)
Deputy chairperson
History Responsible

These are elected by the chapter meeting.

The committee for communication may elect more board members.
A chapter member may only be part of one board at a time.

2.1 Board member responsible for Communication

The board member responsible for Communication is the committee's chairperson and responsible for calling the whole committee to meetings before each chapter board meeting.
The responsibilities and duties of this person is regulated in detail in the "Memo for the Chapter's board". The board member responsible for Communication shall work long-term and strategically to develop the communication within the chapter.

2.2 Vice chairperson

The vice chairperson shall in the absence of the chairperson carry out their duties and execute their responsibilities.
The vice chairperson is also responsible for the work delegated to them by the chairperson by mutual agreement.

2.3 History Responsible

The History Responsible shall document and bring the Chapter's history to life in such a way that all future chapter activities can make use of it, and all chapter members can take part of it.

The History Responsible person is headresponsible for keeping in contact with the Chapter's alumni.
This includes informing them of events that may be of interest to them and to create opportunities for the Chapter's members to make contact with said alumni.

The History Responsible person shall see that all the committees maintain their part of the PM of traditions and shall themselves take responsibility to preserve the Chapter´s overall traditions.

3 Activities

3.1 Editorial duties

The committee for communication is responsible for:

that information about the chapter's activities is published on the chapter's official website and other channels for communication where the chapter has an official presence.
that in mutual agreement with the chapter's other committees help them to more efficiently reach the chapter's member.
to receive and process requests and opinions regarding the chapter's website and other channels for communication.
to carry out the operation of the website and mail accounts linked to the chapter' domain(s).
to coordinate web developers for larger development or maintenance projects that can not be carried out by the committee.

3.2 Profile

The committee for communication is responsible for:

that overalls that are in accordance with "the Chapter's documents for profile" are procured and sold
that profile items are procured and sold
that requests by the members about profile items are processed and evaluated, by surveys in cooperation with other members of the committee
to help the chapter's committees with graphical material, such as posters, if needed in the committees activities
to make clear the chapter's connection to THS

3.3 Alumni

History Responsible is responsible for the chapter's contact with the school's alumni.

The responsibilities include:

to be a contact person for communication between the chapter and the alumni members
to inform the alumni members about those events in the chapter that may be of interest in them
to arrange events where the chapter's members can meet and network with alumni members, such as alumni pubs

4 Economy

The committee has no economy of its own.

5 Logo

Memo for the Reception Committee

1 Formalities

1.1 Purpose

The purpose of this memo is to regulate the Reception Committee

1.2 History

Established: 2008-12-11
Last revision: 2024-11-11

1.3 Revising this Memo

In order to pass a revision of this Memo, a decision has to be made with a qualified majority at a chapter meeting.

2 Organisation

The Reception committee is made up by at least:

President and main responsible (INGEN)
vice President (NÅGON)
Board member responsible for Budget
Two board members

They are elected by the chapter meeting

The Reception's management/leadership, regulated by the Reception's rules, are themselves responsible for creating the structure within the committee.
In addition to this the Reception committee may freely define and assign additional areas of responsibility to handle questions such as specific events and marketing.

The Reception committee shall actively seek to include the chapter's other committees in their activities and events.

The chairperson is responsible to report to the board member responsible for studysocial activities before the chapter board's meetings during the whole business year.

The chairperson and deputy chairperson are elected on the first ordinary chapter meeting following the end of the reception.

2.1 President and main responsible (INGEN)

Called INitiationsGENeral (INGEN), who has the main responsibility and final say regarding the Reception.

2.2 vice President (NÅGON)

Shall in the absence of INGEN carry out INGEN's duties and execute INGEN's responsibilities. The vice chairperson is also responsible for the work delegated to them by INGEN by mutual agreement. Called Neurotisk Åskådare till Generalens Oundvikliga Nederlag (NÅGON).

2.3 Board Member responsible for Budget

Is responsible for the economy and contact for the chapter's treasurer. Shall manage the reception budget.

2.4 Board Member

Their areas of responsibilitiy is decided by the Reception committee.

3 Economy

The committee has no economy of it's own.

4 Activities

The purpose of the Reception committee is to give new freshmen to all programs at the School of Information- and Communications technology the best possible start to their time at the school.

The Reception committee shall formulate, plan and execute the Reception.

It is the responsibility of the committee to make certain that the execution of the Reception does not conflict with the current rules reated by THS, KTH or the chapter.

For more extensive information please refer to the Rules for the Reception committee.

The operational year of the Reception committee starts when all members of the committee's board have been elected by the chapter meeting or the chapters operational year starts, whichever occurs first.

4.1 Masters and Exchange Reception

The Reception committee shall coordinate with the International Coordinator and any members of the International Workgroup to ensure that events are planned, formulated and executed for all new masters and exchange students beginning their studies, who will belong to the chapter during their studies at KTH.

5 Logo

Memo for the Business Relations Committee

1 Formalities

1.1 Purpose

The purpose of this memo is to regulate the Business Relations Committee.

The purpose of the Business Relations Committee is to market and promote the chapter, as well as to improve the cooperation between students and companies.

1.2 History

Established: 2008-12-11
Last revision: 2022-09-27

1.3 Revising this Memo

In order to pass a revision of this Memo, a decision has to be made with a qualified majority at a chapter meeting.

2 Organisation and activities

The board of the Business Relations Committee is made up by:

Board member responsible for Business Relations
Deputy chairperson

These are elected by the chapter meeting.

The Business Relations Committee may elect more board members.
A chapter member may only hold one board position within the chapter's committee's at any given time.

2.1 Board member responsible for Business Relations

Is the committee's chairperson and responsible for calling the whole committee to meetings before each chapter board meeting, and is responsible for creating contracts with companies.

The board member responsible for business relations shall work long-term and strategically to develop the cooperation between the chapter and companies.
The responsibilities and duties of this person is regulated in detail in the Memo for the Chapter's board.

2.2 Deputy chairperson

The deputy chairperson shall in the absence of the chairperson carry out their duties and execute their responsibilities.
The deputy chairperson is also responsible for the work delegated to them by the chairperson by mutual agreement.

3 Activities

3.1 Events

The Business Relations Committee is responsible for:

contacting and staying in touch with companies regarding company events and activities
arranging events based on what is requested and agreed upon based on the previous point
to evaluate events that has been carried out and collect feedback from both students and companies
to arrange and host Kista Arbetsmarknadsdag (KAM) during the school year

3.2 Sponsorship

The Business Relations Committee is responsible for:

coordinating of sponsorship for all of the chapter's committees
to recruit a suitable number of members in order to satisfy the chapter's needs regarding sponsorship, and to supervise them

4 Economy

The committee has no economy of its own.

5 Logo

Memo for PIFF och PUFF

1 Formalities

1.1 Purpose

The purpose of this Memo is to regulate the committee PIFF och PUFF.

1.2 History

Established: 2020-09-28
Last revision: 2020-09-28

1.3 Revising this Memo

In order to pass a revision of this memo, a decision has to be made with a qualified majority at two subsequent chapter meetings.

2 Organisation

2.1 Factions

The committee consists of three factions, called P, I, and F.

2.2 Members

Each member of the committee belongs to one or more factions.

2.3 Faction Members

A member of a faction shall forever be considered a member of the faction.

A member of the committee may be part of multiple fractions, but may never be an active member in more than one fraction at a time.

2.4 Faction President

Each fraction has a president, known as "Förste-" or "First-" followed by the faction's letter, e.g. "First-P".

2.5 Active Faction Member

Each faction has its own active members, who are adressed with the faction's letter followed by the suffix "-are" or "-er", e.g. "P-er".

The president of a faction is considered an active member of the faction.

2.6 Previously Active Faction Member

All previously active members in each of the factions shall be considered members of the faction even after concluding their time as active members.

Previously active members are adressed "Gammel-" followed by the faction's letter, e.g. "Gammel-P".

3 Elections

3.1 Election of Faction President

Each faction President shall nominate a successor.
The nomination is based on an audition where all chapter members may participate.

All members of the faction have the right to attend the audition, and state their opinion about the suitability of any candidates.

In the event that a faction is missing a president, or that the president is seeking to be reelected, the active members of the faction are responsible for conducting the process.

The nominated person is approved by the chapter meeting.

3.2 Election of Active Faction Members

Each newly elected faction president shall select active members for their operational year.
The selection is based on an audition where all chapter members may participate.

All members of the faction have the right to attend the audition, and state their opinion about the suitability of any candidates.

4 Meetings

4.1 Meeting

The committee shall at least once per year hold a meeting, known as "PIFF Uppmärksammar Formalia och Förbereder", shortened "PUFF".

4.2 Meeting Minutes

Meeting minutes shall be kept during PUFF.

The meeting minutes does not need to be openly published, but shall be available to all members of the committee within a month of the day of the meeting.

5 Responsibilities

The committee shall in its work aid the chapter's members in various ways.

The factions may independently plan the execution of this task.

5.1 Information Sharing

If the committee or any of its factions deviate from the rules set forth in this Memo, or from any formally made plans, the members of the committee shall urgently inform the chapter's board.

Memo for Qlubbmästeriet IN-sektionen Kista

1 Formalities

1.1 Purpose

This memo regulates the committee Qlubbmästeriet IN-sektionen Kista, shortened to QMISK.

QMISK is one of the chapter's klubbmästerier.
As such QMISK shall arrange parties and other social activities for the chapter and it's friends.

1.2 History

Established: 2009-05-15
Last revision: 2023-12-05

1.3 Revising this Memo

In order to pass a revision of this Memo, a decision has to be made with a qualified majority at a chapter meeting.

2 Organisation

QMISK is led by a Qlubbmästare and vice Qlubbmästare that are responsible for managing the committee.
These positions are approved by the chapter meeting.

QMISK's budget is managed by the Skattmästare.
Approved by the chapter meeting.

Other committee members are elected according to QMISK's regulations.

3 Economy

The committee does not have it's own separate economy.

4 Activities

QMISK's activities are regulated by it's own regulations.
These are directly subordinate to the chapter's governing documents

Memo for the chapter's profile

1 Formalities

1.1 Purpose

The purpose of this memo is to clearify the guildelines regarding the member's of the chapter of Information Technology's overalls and the chapter's other profile items.

1.2 History

Established: 2014-02-10
Last revision: 2024-12-03

1.3 Revising this Memo

In order to pass a revision of this Memo, a decision has to be made with a qualified majority at a chapter meeting.

2 Overalls

2.1 Color

2.1.1 Overalls for all members

The overalls shall have the Chapter's official color and may be worn by all members.

The official color is regulated in the Chapter for Information Technology's statutes.

2.1.2 Overaller for members of QMISK

Members of QMISK may wear ochre red overalls.

2.1.3 Old overalls

The chapter's members may also wear overalls in earlier chapter colors.

Recognised colors are silicon blue, lime green and ochre red.

2.2 Stripes

2.2.1 New overalls

An overall refered to in 2.1 and 2.2 shall not be considered complete until the student has attached leg stripes to their overalls.
The stripe does not have to be replaced if the student switches programs,this is however preferred.

2.2.2 Color

Students attending the program Civilingenjörsutbildning med inriktning Informationsteknik shall wear laser violet leg stripes.
Students attending the program Civilingenjörsutbildning med inriktning Mikroelektronik shall wear lime green leg stripes.
Students attending the program Högskoleingenjörsutbildning med inriktning Elektronik och datorteknik shall wear white leg stripes.
Students attending the program Högskoleingenjörsutbildning med inriktning Datateknik shall wear cerise leg stripes.
Students attending the program Kandidatutbildning med inriktning Affärssystem shall wear cerise and porter brown leg stripes.
Students attending the program kandidatutbildning med inriktning Informations- och kommunikationsteknik shall wear laser violet leg stripes.

2.2.3 Old overalls

For old overalls the relevant guidelines are those of the original chapter.

2.3 Emblem

2.3.1 New overalls

Emblem with it's form in acordance with item 3.2 in Memo for Insignia shall be printed on the back of the overalls.

2.3.2 Old overalls

For old overalls the governing guidelines shall be those of the original chapter.

3 Other profile items

3.1 Pins

The pin model that is meant to be the chapter's official pin shall have the chapters emblem in acodrance with item 3 in Memo for Insignia

3.2 Patches

The fabric patch model that is meant to be the Chapter's official patch shall have the chapters emblem in accordance with item 3 in Memo for Insignia.

It is also preferable that other patches show a clear connection with the chapter.

3.3 Other

Other profile items shall show a clear connection to the chapter.

This by the use of the Chapter emblem in accordance with item 3 in Memo for Insignia.

Memo for the Chapter Board

1 Formalities

1.1 Purpose

The purpose of this Memo is to formulate and to regulate the chapter's Board's composition, work and appointment.

1.2 History

Established: 2008-12-11
Last revision: 2022-11-28

1.3 Revising this Memo

In order to pass a revision of this Memo a decision has to be made with a qualified majority on a chapter meeting.

2 The seats on the board

2.1 Composition

The Chapter's board is composed of:

Chapter President
Chapter vice President
Chapter Secretary
Chapter Cashier
Board member responsible for Education Influence
Board member responsible for Study Social Activities
Board member responsible for Business Relations
Board member responsible for Communication
Board member responsible for JML Activities
Board member

2.2 Deputies

The board's deputies are:

the deputy treasurer as deputy for the chapter's treasurer.

2.3 Elections

The boards ordinary members and deputies are elected by the chapter meeting. An individual chapter member may only occupy one seat on the board at any one time.

3 The boards work

3.1 Common responsibility

The board is responsible for coordinating the chapter's areas of activity, to establish questions regarding the activities of the chapter, and the strategic and long-term work of the chapter.
The operational work of the chapter shall be managed by the different committees and trustees, although the board shall act as a support if these should need it, and give guidelines for the operational work.

The specific tasks of the board is

to take care of the chapters ongoing matters
to administer budgeted means
to coordinate the activities of the committees
to dismiss a trustee elected by the chapter meeting upon their written request
To act as a committees' chairperson in place of the ordinary chairperson if needed
to summon the chapter meeting
to work out and propose an operational plan and budget for the coming year to be approved by the chapter meeting
to read through the chapter's governing documents with the elected board before retiring
to make sure the chapter's governing documents does not violate THS statutes or by-laws, itself, or are difficult to interpret.
request compensation for union fee from THS
to work strategically towards a vision, to develop the chapter's tong-term activities.

3.2 Individual responsibilities

3.2.1 The president

The president is the convener of the board, leads the boards work and is the head liable for the chapters continual activities and shall therefore make sure that the work within the chapter works satisfyingly.

The president shall cooperate actively with and attend the meetings arranged by THS Presidents council.

3.2.2 Vice president

The vice president shall, in the absence of the chapter president, exercise the president's authority and fulfill their duties.
Aside from this the vice president shall have the responsibilities that are delegated to them by mutual agreement.

The vice president shall maintain close contact to the representatives in the relevant councils for campus KTH Kista at the school of EECS, and make reports from them at every board meeting.

3.2.3 Secretary

The secretary is responsible for the chapter's documents.
They shall be well-read on the chapter statutes and Memos and shall make sure that it is correctly written both in meaning and language.

The secretary shall act as a support for any chapter member that wishes to make a motion.

3.2.4 Treasurer

The treasurer is responsible for the chapter's economy and for its accounts.
The treasurer shall make continual monitoring of the budget including the actual result as well as a prognosis regarding at least the following quarter.
This report shall be made available to all chapter members and shall be updated for every ordinary chapter meeting.

The deputy treasurer shall share the treasures duties and responsibilities and shall, in the same way as the treasurer, have a good insight to the chapter's current economic situation.

The treasurer shall actively cooperate with and attend meetings arranged by THS Economy council.

3.2.5 Board member responsible for education influence

The Board member responsible for education influence shall work long-term and strategically with educational, equality, and diversity questions within the programs connected to the chapter and shall work towards their constant improvement until their best possible state is achieved.

The board member is the convenor of the Education Committee and shall lead the operative work of the trustees within the committee.
The board member shall also be a support for said trustees and shall be a link between the board and The Education Committee.
The Board member is responsible for summoning committee meetings before each board meeting to ensure a good insight in their work and the possibility to answer and forward their questions to the board and vice versa.
The board member shall actively cooperate with and attend meetings arranged by THS Education council.

3.2.6 Board member responsible for study social activities

The board member responsible for study social activities shall work long-term and strategically towards developing the student life withing the chapter and shall cooperate with the operational parts of the chapter that carries out this work.

The board member shall coordinate the committees within the chapter that work operative with the chapter's study social activities.
The Board member shall act as a link between these committees and the board and is therefore responsible for meeting with the committees presidents before every board meeting to ensure a good insight to their work and to ensure the possibility to answer and forward their questions to the board and vice versa.
The board member shall in absence of a better suited candidate actively cooperate with and attend meetings arranged by THS Lokalråd.

3.2.7 Board member responsible for business relations

The board member responsible for business relations shall work long-term and strategically towards improving the cooperation between the chapter and the business sector as well as strengthening the chapter's brand in the labour market.

The board member shall be the convener of the business relations board and shall lead the operational work of the trustees within the committee.
The board member shall act as a support for them, as well as a link between the business relations board and the chapter board.
The board member shall be responsible for holding a meeting with the committee before every board meeting to ensure a good insight to their work and to ensure the possibility to answer and forward their questions to the board and vice versa.
The board member shall actively cooperate with and attend meetings arranged by THS Näringslivsråd.

3.2.8 Board member responsible for communication

The board member responsible for communication shall work long-term and strategically towards strengthening the chapter's brand as well as it's connection to THS, improving the communication between the different parts of the chapter and it's members and vice versa as well as surveying the students opinions on, and requests for, the chapter.

The board member shall be the convener of Communication committee and shall lead the operational work of the trustees within the committee.
The board member shall act as a support for them, as well as a link between the Communication committee and the chapter board.
The board member shall be responsible for holding a meeting with the committee before every board meeting to ensure a good insight to their work and to ensure the possibility to answer and forward their questions to the board and vice versa.
The board member shall actively cooperate with and attend meetings arranged by THS Kommunikationsråd.

3.2.9 Board member responsible for JML activities

The board member responsible for JML activities shall work long-term and strategically towards improving equality, diversity and equal conditions within the chapter and shall cooperate with the operational parts of the chapter that carries out this work.

The board member shall be the convener of the JML-workgroup and shall lead the operational work of the members within the group.
The board member shall act as a support for them, as well as a link between the JML-workgroup and the chapter board.
The board member shall be responsible for holding a meeting with the JML-workgroup before every board meeting to ensure a good insight to their work and to ensure the possibility to answer and forward their questions to the board and vice versa.
The board member shall actively cooperate with and attend meetings arranged by THS, the EECS-school and JML Rådet.

3.2.10 Other board members and deputies

The remaining board members are responsible for working with the boards strategic questions as well as the areas the board consider important.
The vice treasurer is regulated under point 3.2.4.

3.3 Reports

All board members shall make a report on every board meeting that shall focus on their individual responsibilities.
In the case of absence from a board meeting a written report shall be provided at the latest the day before in order for it can be treated on the meeting.

4 Motto

The board's motto shall be and shall remain "Try my best to do always!".

Memo for The chapters Locales

1 Formalities

1.1 Purpose

The purpose of this Memo is to regulate the chapter's shared resources, e.g. storage spaces, by the different parts of the chapter.

1.2 History

Established: 2008-12-11
Last revision: 2022-09-27

1.3 Revising this Memo

In order to pass a revision of this Memo, a decision has to be made with a qualified majority at a chapter meeting.

2 Rules

2.1 Shared storage spaces

2.1.1 Utilization

The chapter provides storage spaces where different parts of the chapter may store equipment and materials that are used in their activities.
All parts of the chapter have the right to use these spaces, according to availability and necessity, as long as the rules in this Memo are complied with (see 2.1.7).

A part of the chapter that wishes to do so shall put the demand forth to the chapter board, that decides in the matter.
In the demand the extent of the need shall clearly be presented.

2.1.2 Access

In the event that special authorization is needed (e.g. a pass-card) in order to access a space the part of the chapter that wishes to use the space shall include a list of individuals in their demand that needs the authorization.
Normally the list shall be limited to the parts board or equivalent.
The chapter board is responsible for communicating the authorization changes to relevant persons at the school of EECS.

2.1.3 Sharing

In the event that several parts of the chapter shares the same space, no part may take up a disproportionally large portion of said space; not even for temporary storage (as temporary storage has a tendency to become permanent).

2.1.4 Connection to activities

Only equipment and materials that are directly connected to a part of the chapter's activities may be stored.

2.1.5 Obstacles

Equipment and materials that is stored in any space may never be placed in such a way that it constitutes an obstacle in the event of an evacuation or in such a way that it blocks access to other equipment or materials stored in the same space.

2.1.6 Storage containers

All equipment and materials shall to the utmost extent be packaged, for example in boxes, nets or sacks.
"Borrowed" storage vessels that the part of the chapter does not own (e.g. shopping carts) should not be used.

2.1.7 Compliance

In the event that any of these rules are broken and not hastily rectified after criticism, the part of the chapter whose members broke these rules shall lose all rights to use said space and possibly authority granted the part's members in accordance with 2.1.2.

2.1.8 Left behind things

Objects that are left despite this shall be considered forfeit.

2.2 Non-shared storage spaces

2.2.1 Access

In the event that a part of the chapter has a large and constant need of storage a request for a private space may be put forth to the board, that shall decide in the matter.
The board shall, for each new working year re-evaluate this need as the number of parts of the chapter that wants their own space can be assumed to exceed the supply.

2.2.2 Rules

Parts of the chapter that dispose of their own storage spaces are responsible for any rules regarding the use of these beyond what is decided by higher instances (such as the Chapter, the school of EECS, Akademiska Hus asf).

3 The chapter hall and connected spaces

3.1 Division of responsibilities

Studiemiljönämnden are responsible for maintaining the chapter hall's public spaces.

The chapters klubbmästerier are responsible for maintaining the bar, kitchen, and connected storage spaces.

3.2 Restoring spaces after use

The committee or person that have borrowed the chapter hall are responsible for restoring the chapter hall and all connected spaces in accordance with the current cleaning list.

Memo for the Chapter standard

1 Formalities

1.1 Purpose

This Memo regulates the chapter's standard which is used to represent the chapter at ceremonial events.

1.2 History

Established: 2011-12-08
Last revision: 2022-09-27

The Chapter standard was aquired on 2011-09-21

1.3 Revising this Memo

In order to pass a revision of this Memo, a decision has to be made with a qualified majority at a chapter meeting.

2 Organisation

The Chapter standard is borne by the Chapter's Standard-bearer that shall have a deputy.
Both representatives are elected by the chapter meeting.

To be the standard-bearer shall be viewed as an honorary post and nominations shall mainly be on grounds that the candidate has been involved in and contributed to the chapter's development.

The Standard shall be stored in Fanborgen

3 Activities

The Chapter's Standard shall be borne at, but not limited to, these events:

The Walpurgis celebration at Skansen
The Nobel ceremonies
Graduation ceremonies
PHD graduation ceremonies
The welcome ceremony at Stadshuset

Memo for Stickkontaktsansvarig

1 Formalities

1.1 Purpose

This memo formalises and regulates the honorary position of Stickkontaktsansvarig.

1.2 History

Established: 2019-02-13
Last revision: 2019-02-13

1.3 Revising this Memo

In order to pass a revision of this memo, a decision has to be made with a qualified majority at two subsequent chapter meetings.

2 Organisation

The Stickkontaktsansvarig is elected by the chapter meeting.

If the chapter meeting finds it very well justified, it may elect additional Stickkontaktsansvariga for the same operational year.

3 Activities

A Stickkontaktsansvarig has no formal responsibilities within the chapter's operations, but is encouraged to take responsibility for the wellbeing of the chapter's electrical plugs, extension cords and power strips.

4 Regulations

The position of Stickkontaktsansvarig is a honorary position, and should therefore be elected from those who have been involved and furthered the development of the chapter.

A person holding the position of Stickkontaktsansvarig shall hold no other elected position within the chapter.

Memo for Studiemiljönämnden

1 Formalities

1.1 Purpose

This Memo is meant to regulate the committee Studiemiljönämnden.

Studiemiljönämnden is responsible for ensuring that the chapters members stay in a good study environment.

1.2 History

Established: 2008-02-05
Last revision: 2022-09-27

1.3 Revising this Memo

In order to pass a revision of this Memo, a decision has to be made with a qualified majority at a chapter meeting.

2 Organisation

Studiemiljönämnden consists of a chairperson (StURe), a deputy chairperson (Lill-StURe) that are elected by the chapter meeting, as well as any number of volunteers.

3 Economy

The committee does not have its own economy.

4 Activities

StURe together with Lill-StURe shall perform a safety inspection round every semester.
It is also Studiemiljönämnden's task to make sure that error reports regarding the premises reaches Akademiska Hus and to maintain the quality of The Chapter Hall (Kistan 2.0).

5 Logo

Memo for the Education Committee

1 Formalities

1.1 Purpose

This Memo regulates the chapters' education committee which is responsible for coordinating education evaluation and education influence and to represent the chapter in matters regarding education.

1.2 History

Established: 2008-02-05
Last revision: 2022-09-27

1.3 Revising this Memo

In order to pass a revision of this Memo, a decision has to be made with a qualified majority at a chapter meeting.

2 Organisation

2.1 Composition

The board of the education committee is composed of:

The board member responsible for education influence.
A Program representing student (PAS) for each of the educational programs at undergrad level at the school of EECS given at campus KTH Kista.
A program representing student (PAS) representing all master studies programs at the school of EECS at campus KTH Kista.

If the board finds it necessary it may choose to elect more members.
Individual students may only have one seat on the board at any one time.

2.2 Appointment

All board representatives of the education committee are elected by the chapter meeting

3 Individual Responsibilities

3.1 Board member responsible for education influence

Convener and president of the education committee is the board member responsible for education influence.
It is the responsibility of the board member that meetings be held with the committee before each Board meeting.

Their responsibilities and duties are further regulated in Memo for the chapter board.

3.2 PAS

A program representing student is responsible for the student's education influence at their program.

Their tasks include:

Arrange and take part in course- and program evaluations as well as evaluating the results of these.
Arranging grade meetings for students in their program.
Work towards improving that wich may and should be improved at their program.
Be available for opinions in matters regarding education.

3.3 Representative for master programs

A program representing student is responsible for the students' education influence at the master programs at the school of EECS given at campus KTH Kista.

Their tasks include:

Working towards appointing a course committee for each courses at master level.
Arrange and take part in course- and program evaluations as well as evaluating the results of these.
Work towards improving that which may and should be improved at their program.
Be available for opinions in matters regarding education.
Communicating in english since students that do not speak swedish are involved.

4 Logo

Memo for the Study Social Committee

1 Formalities

1.1 Purpose

This Memo regulates the chapter's Study Social Committee. The Study Social Committee is responsible for developing student life within the chapter in the long term.

1.2 History

Established: 2020-05-20
Last revision: 2024-11-11

1.3 Revising this Memo

In order to pass a revision of this Memo a decision has to be made with a qualified majority on a Chapter meeting.

2 Organisation

2.1 Composition

The Study Social board is composed of:

President and Board Member responsible for study social activities.

The Study Social board can elect more board members.
An individual chapter member may only occupy one seat on the board at any given time.

2.2 Appointment

All board representatives of the chapter's Study Social Committee are elected by the Chapter Meeting.

3 Individual responsibility

3.1 Board member responsible for Study Social activities

Convener and president of the Study social committee is the board member responsible for the Study Social activities.

The board member is responsible for ensuring that meetings with the entire committee are held prior to each board meeting.

Their responsibilities and duties are further regulated in the "Memo for the Chapters Board".

Memo for traditions

1 Formalities

1.1 Purpose

This document regulates the traditions that promotes fellowship and continuity within the chapter as well as wich committees that are responsible for them.

1.2 History

Established: 2014-12-08
Last revision: 2025-01-20

1.3 Revising this Memo

In order to pass a revision of this Memo, a decision has to be made with a qualified majority at a chapter meeting.

1.4 Conditions

In order for a tradition to be added to this document it shall take place at least three consecutive years with the same purpouse.
A tradition shall be omitted from this document if for one year the coniditons are not met.
Such a revision may be made by the chapter board without a desicion from the chapter meeting.
Exceptions from this rule may be made in special cases.

1.5 Format

All traditions shall be described with it's name and a short description under the committee that organises and is responsible for the tradition.

2 The Chapter Board

2.1 Tackfesten

A handing over party for all that should be thanked.

3 The Buisness Relations committee

3.1 Glögg evening

An evening arranged by the KAM project group in order to make contacts between students in Kista and employers in a pleasant mood.

3.2 KAM: Kista Carreer Fair

KAM is organized by the KAM project group in the Buisness Relations Committee with the purpouse of making connections betweend students in Kista and employers.
KAM is usually concluded with a party.

4 QMISK

4.1 Glennsittning

A dinner party that is arranged every autumn by new members in QMISK.

5 TMEIT

5.1 Tentagasque

A gasque meant to end a study period and celebrate the finished exams.

6 The Reception

6.1 FadderInternat

A trip for the active members of the reception.
Usually involves team buidling and a gasque.

6.2 NØllegasque

The grand closing of the reception for all persons related to the Reception, but mainly nØllan.

7 ITK

7.1 ITK LAN

A LAN party at the beginning of every period, hosted by ITK.

Memo for TraditionsMEsterIT

1 Formalities

1.1 Purpose

This Memo is meant to regulate the committee called TraditionsMEsterIT, shortened TMEIT.

TMEIT is one of the chapters klubbmästerier.
As such TMEIT shall arrange parties and other social activities for the chapter's members and in certain situations also it's friends.

1.2 History

Established: 2008-02-05
Last revision: 2023-12-05

1.3 Revising this Memo

In order to pass a revision of this Memo, a decision has to be made with a qualified majority at a chapter meeting.

2 Organisation

TMEIT is led by a Traditionsmästaren and vice Traditionsmästare that are responsible for managing the committee.
These positions are approved by the chapter meeting.

TMEIT's budget is managed by the Skattmästare.
Approved by the chapter meeting.

Other committee members are elected according to TMEIT's regulations.

3 Activities

The activities of TMEIT are regulated in it's own regulations wich are a part of this Memo.
These by-laws are revised in accordance with regulations in said regulations.

Memo for the Council of Safety

1 Formalities

1.1 Purpose

This memo regulates the chapter's Council of Safety.

1.2 History

Established: 2014-09-22
Last revision: 2025-04-22

1.3 Revising this Memo

In order to pass a revision of this Memo, a decision has to be made with a qualified majority on a chapter meeting.

2 Organisation

The chapter's Council of Safety consists of at least two Safety Officers of which one is the Chief Safety Officer. All roles in the Council of Safety are elected by the chapter meeting.

The Council of Safety's responsibilities can be divided between the safety officers or done together.

All safety officers in the Safety Council are bound by confidentiality.
The confidentiality can be extended to the chapter board when necessary.

3 Responsibilities

The chapters Council of Safety is responsible for

represent the chapter's members in questions regarding their working environment and to make sure that work assigned to trustees adheres to The Work Environment Act.
retain continual contact with THS' safety officer.
retain continual contact with the chapter's representative in THS.

4 Regulations

The chapter's safety officer may not be an elected members of the board.
At least one safety officer must not be an active member of PIFF and PUFF.

Memo for Code of Conduct

1 Formalities

1.1 Purpose

The purpose of this document is for the chapter to be an inclusive and safe environment for everyone.
Everyone has the right to be treated with respect and should feel welcome and safe at the chapter's activities and in the chapter premises.

This Memo is part of the preventive work to avoid unacceptable behavior and to provide the chapter with a better basis to objectively handle situations where unacceptable behavior is exhibited.

1.2 History

Established: 2023-12-05
Last revision:: 2023-12-05

1.3 Revising this Memo

In order to pass a revision of this Memo, a decision has to be made with a qualified majority on a chapter meeting.

1.4 Scope

The policy must be followed by all chapter members and covers all participants in the chapter's events, as well as in the representation of the chapter.

This Memo should always be linked in all registration forms and event information.

2 Responsabillites

2.1 Council of Safety

The Council of Safety shall receive all reports and support the complainant.

The THS Study Environment Officer shall be contacted if the Council of Safety feels that the case is escalating or concerns the chapter board.

The Council of Safety shall preventively document and maintain anonymized statistics that can be shared with KTH, THS, and the chapter board.

2.2 The Chapter Board

The Board shall discuss and work towards a solution that is fair to all involved as soon as possible.

The Board shall manage decisions on imposed sanctions and inform about outcomes.

2.3 Confidentiality

All involved parties have a duty of confidentiality before, during, and after the decision is made.

2.4 Conflict of Interest

Involved individuals in the investigation shall recuse themselves from cases where they have a close relationship with those involved.

3 Code of Conduct

3.1 Rules

It is not allowed to:

Violate personal boundaries that, with good reason, can be considered clearly set or if the person in question is noticeably uncomfortable.
Act deliberately exclusionary unless justified by the chapter's or committees' governing documents.
Express, write, or otherwise communicate offensive statements or messages in regards to an individual or identity. Identity includes, but is not limited to:
- Gender
- Gender identity or expression
- Sexual orientation
- Religion or other belief
- Disability
- Ethnicity
- Age
- Socioeconomic background

3.2 Good Conduct

Chapter members shall:

Encourage a safe and pleasant environment in the chapter.
Show consideration for and be sensitive to others' personal boundaries and respect them Especially in situations involving sexual or romantic advances and alcohol consumption.
Contribute to a chapter that is inclusive and welcoming for everyone.
Promote a good study environment during study time.
Follow KTH's core values.

4 Violations against Memo

4.1 Decision

Decisions on sanctions are made by the Board with a qualified majority, with at least five members present, including at least one from the chapter presidency. The decision is made behind closed doors. The Council of Safety may be present when the decision is made.

If board members or members of the Council of Safety are complainants or defendants in the case, the remaining board members and members of the Council of Safety shall refer the case to the THS Study Environment Officer without the involved parties.

All decisions are made with the aim of creating a safe space for board members and not to punish the accused person.

4.2 Documentation

The Council of Safety shall document all incidents handled within the chapter.

All documented information shall be anonymized after the investigation is concluded, except for ongoing sanctions.

The anonymized documentation shall be shared with KTH's Equality Office and THS. For statistical purposes and preventive work.

Chapter auditors are involved only if the parties involved feel that the case has not been handled correctly; they primarily review the case anonymously due to confidentiality.

5 Process

5.1 Reporting

A report can be made in case of a violation of this Memo through the chapter's Council of Safety.

It is never too late to report previous violations of this Memo. An anonymous report can be made, and in such cases, no investigation takes place. Such a report contributes only to statistics and future preventive work.

A report against an Safety Officer should be made via private email to another Safety Officer or the chapter president and vice-president. The complainant always has the right to turn to another Safety Officer for support in the reporting process.

5.2 Investigation

Investigations proceed in the following steps:

A report is received by the Council of Safety.
Contact is established between the complainant and the Council of Safety.
If the incident described is a violation of any of the rules in this Memo, contact is made between the Council of Safety and witnesses to the incident.
The Council of Safety summons the accused to a meeting.
The Board is involved in decision-making based on anonymized information. If necessary, the involved parties are contacted by the Council of Safety for additional information.
The chapter board decides one of the following:
- The accusation is upheld, and a sanction is imposed on the accused.
- The accusation is dismissed, and the investigation is closed.
All parties involved are notified in writing in accordance with this Memo.

The victim can always choose to end an ongoing investigation.

5.3 Follow-up

The Board promptly informs all parties involved and the chapter's Council of Safety in writing, regardless of the outcome.

Disclosure of information about decisions to trustee elected occurs in cases of suspensions and must be handled with care. Information is disclosed outside trustee elected only if necessary.

Trustee electives are responsible for informing other organizers within the committee if necessary. They are responsible for excluding suspended individuals from events during the suspension period.

5.4 Appeal

Appeals of decisions are reviewed by THS Study Environment Officer, THS Study Social Responsibility Officer, and THS Student Union President in consultation.

The appeal must be submitted in writing to the chapter president and vice president or the Council of Safety within 30 days of the decision being notified.

The accused can, in writing, request within 30 days of the decision being notified by the Council of Safety who made the report.

6 Sanctions

Criminal offenses are not reported to the police, but the victim may be recommended to report to the police and KTH and seek counseling support from Stockholm Student Health Services.

6.1 Admonition

Issued for minor violations of the Code of Conduct in this Memo.

The individual is informed that the behavior is not acceptable and violates this Memo.

6.2 Warning

Issued for violations of the Code of Conduct in this Memo.

The individual is informed that the behavior is not acceptable, violates this memo, and that further warnings will lead to suspension.

Warnings are withdrawn 365 days after issuance.

6.3 First-Degree Suspension

Issued for two or more violations or for a serious violation of the Code of Conduct in this Memo.

The individual is informed that the behavior is not acceptable, violates this memo, and that they are not allowed to participate in the chapter's events. Exceptions are chapter meetings, board meetings, and events primarily related to studies and work life.

The suspension lasts for 90 days from the date the decision is made and notified.

In the case of warnings during the suspension period, the suspension is changed to a second-degree suspension.

6.4 Second-Degree Suspension

Issued for repeated serious violations or for a very serious violation of the Code of Conduct in this Memo.

The suspension lasts for 365 days from the date the decision is made and notified.

In the case of warnings during the suspension period, the suspension is extended by 365 days from the date of the latest decision made and notified.

Memo for The Elections Committee

1 Formalities

1.1. Purpose

Ths Memo regulates the Chapter's Elections Committee.

The Elections Committee shall prepare the elections administered by the chapter meeting in accordance with the chapter's by-laws.

1.2. History

Established: 2014-02-10
Last revision: 2022-09-27

1.3 Revising this Memo

In order to pass a revision of this Memo, a decision has to be made with a qualified majority at a chapter meeting.

2. Background

The Elections Committee has an important roll towards the chapter in that they have a strong influence over which persons that shall occupy the different positions of trust within the chapter.
The purpose of this Memo is to formulate the Elections Committee's work and to make their tasks clear.

3. General activities

The Elections Committee shall

promote the elections that are administered during the current operational year
collect nominations and candidacies
interview the different candidates
make an official statement of opinion about the candidates and to act as a council for the chapter's decision.

4. Detailed Activities

4.1. Promoting the elections

The Elections Committee shall promote all elections they are responsible for preparing.

4.2. Nomination and candidacy

Nominations and candidacies shall be sent in writing to the Elections Committee.

Regarding publication of candidacies see below under point 4.6 election minutes.

4.3. Materials for applications

All candidates shall be encouraged to hand in a cover letter to the Elections Committee.

The candidates shall be given the possibility to make changes to their application before they are made public.

See also point 4.6 election minutes below.

4.4. Interviews

The Elections Committee shall to the extent that it is possible conduct interviews with the candidates.

4.5. Written opinions of candidates

The Elections Committee shall hand in a written opinion of each candidate to the decided upon chapter meeting.
In it the candidates qualities in relation to the position and any relevant differences between candidates shall be brought up.
The Elections Committee shall also include any other information that is relevant to the elections in the opinion.

The Elections Committee shall favour the candidate or candidates that they deem are fit and decidedly better suited that any other potential candidates.
All candidates shall have access to the opinion about themselves and if they are favoured or not.
After wich the candidate shall be given 24 hours to decide whether or not they want to retain they candidacy before the election minutes is made public.

The Elections Committee may, however, never recommend a candidate to retract their candidacy.

4.6. Election minutes

The candidates application material and the Elections Committee's opinion and favourings shall be made public in separate election minutes to the chapter meeting where elections shall be held.
The Elections committee shall also describe in the minutes the procedure conducted during the preparatory work and wich criteria the candidates have been judged on their qualities and suitability.
The total number of applications for each position shall be stated.

The Elections Committee shall also report any deviations from normal election procedures that has occured in the minutes.

4.7. Confidenciality

The Election Committy may encounter sensitive information about the candidates during their work, both relevant to the elections and not relevant to the elections.
It is of utmost importance this information be handled with care.

All information about the candidates and the Elections Committees work is confidential and shall not be disclosed by the Elections Committee or any of it's members, except for these following exceptions:

Election minutes in accordance with the statements above, and any information the Election Committee provides the Chapter is public.
The Elections Committee shall, to the extent that it is relevant, answer the questions that are asked during chapter meetings.
Any questions to any specific member of the Elections Committee may be left unanswered if it does not relate to a difference of opinion stated in the minutes.
Information that is deemed sensitive shall be provided to the chapter meeting if it is deemed important for the elections.
This must, however, be communicated to the relevant candidates who shall be given the chance to retract their candidacy.

4.8. Retracted candidacies

The Elections Committee shall never make statements about candidates that have retracted their candidacies unless the persons in questions have given their explicit permission.

4.9. Exceptions and special rules

4.9.1. Unadministered elections

The responibility of elections that should have been, but was not able to be, administered during the previous Elections Committe's mandate period automatically falls on the new Elections Committee (if the election is still relevant).

4.9.2. By-elections

In the event of by-elections the same rules shall apply as for ordinary elections with the exception for any rules that are nott applicable (for instance those regarding dates).

4.10. Conflicts of interest among members of the Committee

A member of the Election Committee may not candidate for positions of trust in which they have taken part in the election preparation.

Command Palette

Statutes & Bylaws

Statutes of the Information Technology Chapter

§1 General Information

§1.1 Name

§1.2 Color

§1.3 Purpose

§1.4 Composition

§1.5 Operational year

§1.6 Authorised signatory

§1.7 Structure

§1.8 Announcing decisions

§1.9 Deciding votes

§1.10 The chapter's birthday

§2 Regulatory documents

§2.1 Regulatory documents

§2.2 Statutes

§2.3 Memos

§2.4 Interpreting regulatory documents

§3 Economy

§3.1 Organisation

§3.2 Economy of the committees

§3.3 Responsibilities

§3.4 Budget

§3.5 Dissolvement

§4 The individual member

§4.1 Membership

§4.2 Regular member

§4.3 Supporting member

§4.4 Honorary member

§4.5 Guest Member

§5 Chapter meeting

§5.1 Authority

§5.2 Composition

§5.3 Assembly

§5.4 Summons

§5.5 Quorate meetings

§5.6 Postponement

§5.7 Decisions

§5.8 Motion, interpellation and proposition

§5.9 Meeting formalities

§6 Trustees

§6.1 Mandate

§6.2 Appointment and removal

§6.3 Work hand-over

§7 The Chapter Board

§7.1 Authority

§7.2 Composition

§7.3 The Chapter Presidium

§7.4 Responsibilities of the chapter's board

§7.5 Board meetings

§7.6 Summons

§7.7 Quorum

§7.8 Joint liability for decision-making

§7.9 Protocol

§7.10 Decisions

§8 The chapter's committees

§8.1 Constitution

§8.2 Committee positions

§8.3 Authority

§8.4 Protocol

§8.5 Membership

§9 The chapter's clubs

§9.1 Constitution

§9.2 Authority

§9.3 Economy

§10 The chapter's associations

§10.1 Approval of associations

§10.2 Authority

§10.3 Membership

§10.4 Economy

§11 Auditing and discharging

§11.1 Purpose

§11.2 Chapter auditor

§11.3 Bias and chapter auditors

§11.4 Duties

§11.5 Rights

§11.6 The audit report

§11.7 Discharging

§12 Caucus